About The Company 

    Loft Studios is west London’s premium Venue and Studio Hire complex; with 6 unique Studios, 2 large secluded courtyards, and 3 private suites, perfect for all event types from weddings and private celebrations, through to product launches and music events.

    About the Role

    As the Events Assistant you will be supporting the Events Managers with the administration, facilitation and co-ordination within the department.

    You will work closely with event managers on the planning process from concept to execution, ensuring that each task of the planning process is completed.

    Each week you will collate the event information forming the information pack to send out to all crew and suppliers. You will assist Events Managers on recce’s, production meetings and on live event days predominantly on weekends.

    This position gives you the opportunity to grow your skills within the department and as an events professional.

    Roles and responsibilities: 

    • Collating the Event Manager’s floor plans, staffing spreadsheet, production sheets and equipment picking lists
    • Ordering equipment, prop hire and stationery, along with managing associated documentation and payment
    • Book event staff for future events, pencilling crew one month in advance and keeping note of availability
    • Maintaining Event process for weekly catch-up meetings
    • Updating the calendar with payment schedule for confirmed events
    • Creating client folders & updating during the planning process
    • Inputting costs into excel for budget management
    • Maintaining the invoice filing system
    • Assemble the event folder (timesheets, Duty Manager pack and risk assessments) Liaise with Warehouse Coordinator regarding stock levels, ordering and picking lists
    • Assist on live events alongside the Events Mangers
    • Sourcing imagery/testimonials from past event for socials & website
    • Assist the scheduling of Instagram, Facebook and Pinterest posts
    • Research new venue search engines & marketing opportunities & present findings

    Personal Qualities:

    • Ability to work well under pressure while maintaining a positive attitude

    Training to be Provided:

    • In-house mentoring
    • Level 3 Events Assistant

    Things to consider:

    The apprenticeship programme and employment are inclusive of each other. You will need to demonstrate excellent levels of commitment to both the training and job role. You will work at Loft Studios 80% of the time, and study in further education 20% of the time.

    Qualifications Required:

    Five GCSEs at Grades A*-C or 9 – 4 (including English & Maths), Functional Skills Level 2 in English and Maths, or a relevant Level 2 Apprenticeship.
    Future Prospects:

    Potential permanent position post Apprenticeship